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Conductor Responsibilities
Puffing Billy® tournaments are the best tools that the TGA can
thinking of for promoting both train gaming and the Train Gamers
Association which means that we want to support the efforts of
our Puffing Billy® Conductors in any way possible. That means
that we will provide you with any materials that we have available
and that we will offer advice and assistance whenever you need
it.
Following are a number of convention duties listed so as to give
you a better idea as to your responsibilities as a PB Conductor
for the TGA. Please be considerate and courteous to your local
convention organizers. They will judge the TGA on your behavior
and level of professionalism.
Pre-Convention Preparations
- First and foremost, start the sanctioning process for your PBT!
- Contact your local convention organizers to ascertain if they
wish to host a Puffing Billy® Tournament at their convention.
If so, provide them with the Puffing Billy Insert listing tournament
rules, classes and scoring system.
- Submit your schedule and event descriptions along with your space
requirements to the convention. Let them know that you will need
all the train games to run in one area, that you will need space
to set up your Puffing Billy® Central area, and any other special
needs you may have. Let them know if you will be using a computer
to track your participants and to calculate their scores so that
they know to provide you with power.
- Coordinate with any non-Puffing Billy® game judges who may have
volunteered to run train games. Ask them to use the PB score sheet
so that they may enter their gamers into the Puffing Billy® tournament
(may be done onsite but doing so before the events take place
is a good idea).
- Recruit any volunteers that you may need. It is always nice to
have extra bodies to help score and collate results, to organize
the games and to mediate rules disputes and other general questions
about the tournament.
- Organize your materials: pencils, signs, paper, tacks, tape, file
folders, index cards, calculators. Figure out who is going to
provide copies of the games you will be running (contact the TGA
in plenty of time to procure a PB Conductor trunk if your convention
wants to use one). Make sure the gamers understand to bring their
copies if they own any.
- Make sure that you have all the TGA promotional materials and/or
prize packages that you need before the convention starts.
- Send a convention prereg pamphlet to the TGA and a notice of your
tournament to Train Gamers Gazette so that it may be inserted
into the Convention News.
- Attend any pre-convention meetings deemed appropriate.
Convention Duties
- Show up early enough to set up before the games are scheduled
to start.
- Lay out any promotional materials the TGA may have provided you
for your train gamers. If you have the means, copy some of the
TGA membership forms and hand them out.
- Start the gamers in their events. Try to set even tables and try
to start all the tables at the same time. If there are not enough
games for everyone to play, priority goes to those players who
preregistered or who brought their own game and then to those
who showed up first. All events should be unlimited (in reality,
limited to number of playing boards available).
- Record all names, addresses, etc. of your participants on the
form provided. There is nothing more disappointing to a train
gamer to know that he qualified for the RailCon Masters event
but was not invited because the TGA did not have a valid address
for him. Also, recording the names will allow the TGA to accurately
count how many people participated in the tournament when it comes
time to award TGA ranking points.
- Make sure all games are finished and picked up by the end of the
allocated time period.
- Make sure to record the scores for each board.
- Score games. If you are scoring manually, you will be investing
some time in this process. To make the process easier, we suggest
you use index cards. Fill out a card for each person and rcord
on it each event in which they participate and the category for
that event. File all cards alphabetically by last name so that
you will be able to see what each person played and their score
by flipping through the card file.
- Post individual train game event winners, the overall Puffing
Billy ® tournament winner, and individual PBT participant scores.
If you have run team events, an 18xx or Empire Builder International
competition, or an Iron Man
competition, then post these results, also.
- Award any trophies, and/or gift certificates provided by the local
convention or corporate sponsors.
Post-Convention Duties
Report all results to your local convention organizers and the
TGA. Please include all the names and addresses of your participants,
a tournament winners list and all cumulative PB scores. Don't
forget to report individual tournament winners if there were any
and any sponsors and donors of prizes. |
